Summary of occupation
Contract administrators are responsible for the administration and management of contracts for businesses or government departments. They must keep track of and facilitate reviewing all of the documentation, records of financials, key milestones and communications involved in the lead-up, duration and conclusion of a contract. They ensure that all parties adhere to their agreed requirements and report on progress.
They may also be involved in maintaining relationships with a variety of stakeholders, and managing conflicts of interest that might arise.
Prepares, interprets, maintains, reviews and negotiates variations to contracts on behalf of an organisation.
contract manager, contract officer
A contract administrator needs:
- excellent verbal and written communication skills
- a high level of analytical, problem-solving and negotiation skills
- the ability to deal with complex financial and budgetary situations
- a methodical approach to planning and attentive record-keeping skills
- to be highly organised and able to manage multiple tasks at once
- to have an up to date understanding of legislative and compliance requirements.
Contract administrators usually work at in an office environment. They spend a considerable amount of time interacting with and managing people, including sub-contractors and other stakeholders, either face to face or over the phone.
Contract administrators may work across a large range of different industries, such as construction, finance or aged care. They can work for a diverse variety of organisations in the public or private sector.
On average, contract administrators, classified under contract, program and project administrators can expect to earn between $1 500 and $1 999 per week ($78 000 and $103 999 per year) depending on the organisation they work for, and their level of experience. As a contract administrator develops their skills, their earning potential will generally increase.
Contract administrators use business software and specialist contract management software to perform tasks such as record keeping, budget monitoring and general communications. They spend considerable time on the phone or using email.
To become a contract administrator, you usually need to complete a formal qualification in contract management, business law or a related field.
The Diploma of Contract Management and the Diploma of Government (Procurement and Contracting) are offered at registered training organisations throughout Western Australia.
You can also complete a degree majoring in business law.
Most universities in Western Australia offer relevant courses. Contact the universities you are interested in for more information.
Apprenticeships and traineeships
As an apprentice or trainee, you enter into a formal training contract with an employer. You spend most of your time working and learning practical skills on the job and you spend some time undertaking structured training with a registered training provider of your choice. They will assess your skills and when you are competent in all areas, you will be awarded a nationally recognised qualification.
If you are still at school you can access an apprenticeship through your school. You generally start your school based apprenticeship by attending school three days a week, spending one day at a registered training organisation and one day at work. Talk to your school's VET Co-ordinator to start your training now through VET in Schools. If you get a full-time apprenticeship you can apply to leave school before reaching the school leaving age.
If you are no longer at school you can apply for an apprenticeship or traineeship and get paid while you learn and work.
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If you think you already have some of the skills or competencies, obtained either through non-formal or informal learning, you may be able to gain credit through recognition of prior learning.