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Accounts clerk

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Summary of occupation

​Accounts clerks manage and maintain the financial accounts for a business or organisation. They perform accounting duties such as setting budgets, billing clients, expenditure management and payroll. Other tasks may include reconciling account statements, reviewing invoices, checking for any discrepancies and writing financial reports. They also manage relationships with clients, and address queries regarding payments and invoicing. Accounts clerks usually specialise in either accounts payable or accounts receivable, but will sometimes perform both roles.

ANZSCO description: Monitors creditor and debtor accounts, and undertakes related routine documentation. May work in a call centre.
Alternative names: Accounts payable ,Receivable clerk
Specialisations:
Job prospects: Average
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Knowledge, skills and attributes

An accounts clerk needs:

  • record-keeping and data management skills
  • analytical thinking and problem solving skills
  • to be accurate and detailed in their work
  • strong organisational skills
  • good communication skills
  • to be able to work as part of a team.
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Working conditions

Accounts clerks may work for a variety of different businesses in a wide range of industries. In larger firms they will usually work as part of a team in a specific accounting branch of the institution.

They usually work in an office environment, and may need to work longer hours during peak financial periods such as the end of the financial year.

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Salary details

​On average, an accounts clerk can expect to earn between $1 000 and $1 249 per week ($52 000 and $64 999 per year), depending on the organisation they work for, and their level of experience. As an accounts clerk develops their skills, their earning potential will generally increase.

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Tools and technologies

​Accounts clerks perform most of their tasks on a computer. They use specialist financial and business software to record, monitor and analyse the financial activities of the business. Spreadsheets and electronic databases are used on a daily basis for maintaining accounting records. Accounts clerks may spend considerable time on the phone or using email.

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Education and training/entrance requirements

Accounts clerks perform most of their tasks on a computer. They use specialist financial and business software to record, monitor and analyse the financial activities of the business. Spreadsheets and electronic databases are used on a daily basis for maintaining accounting records. To become an accounts clerk, you usually need to complete a formal qualification in accounting, accounts administration, business administration or financial services.

The Certificate III in Accounts Administration, Certificate III in Business Administration, Certificate III in Financial Services and Certificate IV in Accounting and Certificate IV in Bookkeeping are offered at TAFE colleges and other registered training organisations throughout Western Australia.

You can also complete a traineeship. The accounts clerk, payroll and accounts clerk, accounts payable, and accounting support officer traineeships usually take 12 months to complete. The accounts clerk and accounts payable traineeships are available as school-based traineeships.
Accounts clerks may spend considerable time on the phone or using email.

Related courses

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Apprenticeships and traineeships

As an apprentice or trainee, you enter into a formal training contract with an employer. You spend most of your time working and learning practical skills on the job and you spend some time undertaking structured training with a registered training provider of your choice. They will assess your skills and when you are competent in all areas, you will be awarded a nationally recognised qualification.

If you are still at school you can access an apprenticeship through your school. You generally start your school based apprenticeship by attending school three days a week, spending one day at a registered training organisation and one day at work. Talk to your school's VET Co-ordinator to start your training now through VET in Schools. If you get a full-time apprenticeship you can apply to leave school before reaching the school leaving age.

If you are no longer at school you can apply for an apprenticeship or traineeship and get paid while you learn and work.

Related apprenticeships

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Recognition of prior learning

If you think you already have some of the skills or competencies, obtained either through non-formal or informal learning, you may be able to gain credit through recognition of prior learning.

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