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Project or program administrator

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Summary of occupation

​Project or program administrators coordinate all of the resources, meetings, records of payments, key milestones, communications and documentation involved in a program or project. They ensure that projects meet budgets and delivery dates.

The project or program administrator is usually responsible for developing a plan or framework that organises the project into clear tasks, which are delegated to specific staff members. Throughout the project, the administrator will report on the progress of the project to internal and external stakeholders.

ANZSCO description: Plans and undertakes administration of organisational programs, special projects and support services.
Alternative names: Project coordinator
Job prospects: Good
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Knowledge, skills and attributes

​A project or program administrator needs:

  • excellent verbal and written communication skills
  • attention to detail with strong record-keeping ability
  • well developed problem solving and analytical  skills
  • the ability to create and manage budgets
  • to be highly organised and able to manage multiple tasks at once
  • the ability to work under pressure.
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Working conditions

​Project and program administrators may work across a diverse variety of organisations and industries, and in some cases may work across multiple projects at the same time. Specific work conditions may vary significantly across different industries. In general, project and program administrators will be based in an office environment, but may need to travel to conduct site visits.

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Salary details

On average, contract, program and project administrators can expect to earn between $1 500 and $1 999 per week ($78 000 and $103 999 per year), depending on the organisation they work for, and their level of experience. As a project or program administrator develops their skills, their earning potential will generally increase.

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Tools and technologies

​Project or program managers will perform many of their tasks on a computer, often using specialised software for tasks such as budgeting, managing finances and monitoring the progress of projects. They spend considerable time on the phone or using email.

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Education and training/entrance requirements

​To become a project or program administrator, you usually need to complete a formal qualification in project management, business administration or a related field. It may improve your employment prospects if you have experience in the industry in which you wish to work.

The Certificate IV in Project Management Practice, Diploma of Project Management and the Diploma of Business Administration are widely available from TAFE colleges and other registered training organisations throughout Western Australia.

You can also complete a degree majoring in business administration.

Curtin University of Technology offers a three year Bachelor of Business Administration. This is the only undergraduate degree specialising in business administration available in Western Australia.

Alternatively, you can undertake a degree in any discipline, followed by a postgraduate qualification in business administration or project management. Contact the universities you are interested in for more information.

Related courses

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Apprenticeships and traineeships

As an apprentice or trainee, you enter into a formal training contract with an employer. You spend most of your time working and learning practical skills on the job and you spend some time undertaking structured training with a registered training provider of your choice. They will assess your skills and when you are competent in all areas, you will be awarded a nationally recognised qualification.

If you are still at school you can access an apprenticeship through your school. You generally start your school based apprenticeship by attending school three days a week, spending one day at a registered training organisation and one day at work. Talk to your school's VET Co-ordinator to start your training now through VET in Schools. If you get a full-time apprenticeship you can apply to leave school before reaching the school leaving age.

If you are no longer at school you can apply for an apprenticeship or traineeship and get paid while you learn and work.

Related apprenticeships

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Recognition of prior learning

If you think you already have some of the skills or competencies, obtained either through non-formal or informal learning, you may be able to gain credit through recognition of prior learning.

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